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ShadowDocuments |
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Features
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| User
management |
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Tools for easily
managing internal and external users |
Effective
document management and collaboration software is nothing
without well-designed, simple tools for managing users.
ShadowDocuments provides an array of
user management features for account administrators such as
adding, deleting users, managing user profiles, disabling user
logins, resetting passwords or re-inviting users.
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User management interface |
Manage user profiles |
Additionally,
administrators and other internal users have a unique view of
the access permissions for each associated with content, from
the box and folder levels down to individual files.
As such, administrators have global control over all users and
content. Internal users can add other users but are limited to
collaborating on content they own or control. External users
cannot be administrators, nor can they create users. Only
administrators can assign administrative access to another
internal user.
This approach is a tremendous balance in productivity and
security. Internal users without global administrative
privileges can still create users, unlike many other solutions
and FTP sites. Internal users shouldn't have to contact or make
request to an account administrator simply to add a new user to
the account. Of course, the restrictions in place limit the
internal user to only sharing and collaborating on content which
they own and control.
Adding users to your account, whether they are employees or
external parties, is easy. It's as simple as filling out a quick
form—a one-time process. You can create one user at a time or
multiple user's without leaving the add user interface. For
large enterprises a .csv file can be created and a ShadowStorage
representative can help establish those user accounts in bulk.
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Add user form |
If you're collaborating with a user who has forgotten their
login credentials, any internal users can re-invite them. Again,
this maintains your productivity since you don't have to ask or
find a colleague that is an account administrator. When a user
is re-invited, their user name (which remains the same) and a
temporary password are sent to the user. Permissions to content
and files remain unchanged by the re-invitation process. |
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